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Town of Smithfield
Land Development & Subdivision Regulations
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§ IV-C

Recording Stage

SECTION IV-C — Recording Stage

Land Development and Subdivision Review Regulations Town of Smithfield, RI

  1. Request for Inspection. Prior Written Approval required. - Each phase or step if the construction of required improvements to the land shall be inspected and approved in writing, on the job, by the Municipal Engineer, or authorized representative. No further phase or step shall commence until such inspection and approval has been completed.
  2. Inspection Report -For the purpose of implementing Article G-3a 9f this Section, the Municipal Engineer shall complete the approved Inspection' Report and Checklist. Upon completion of all required improvements, the Municipal Engineer shall furnish the original copy of said report, copies of all relevant field notes, and checklist to the Administrative Officer for transmittal to the Planning Board, one (1) copy to the Director of Public Works, one (1) copy for the developer, and retain one (1) copy for the Town Engineer's Office records. It will be the developer's responsibility to request and receive copies of the foregoing cited inspections.
  3. Inspection Delays -The Municipal Engineer, or authorized representative, upon proper notifications of commencement of a phase or stage of construction shall not impede such construction unreasonably by delaying inspection and approval without just cause.

5. As-Built Drawings

Upon completion of construction and installation of all required improvements to the land, the developer shall furnish As-Built Drawings of such improvements to the Administrative Officer as required by Section IV, Article F. Each sheet of each set of said drawings shall be stamped and signed (original signature) by the developer's Professional Engineer and Professional Land Surveyor. No development project requiring the installation of any improvement(s) or the construction of any roadway shall be approved for recording if the accurate As-Built Drawings have not been properly submitted and approved in writing by the Municipal Engineer.

ARTICLE C. RECORDING STAGE

1. Submission Requirements

The following materials are required to be submitted to the Administrative Officer (or as otherwise noted) for Planning Board examination relative to completeness prior to the placement of the Approval Stamp on I Subdivision/Land Development Project Plans and Profiles and subsequent recording of the same plus all pertinent documents. The prints will be signed for recording in accordance with Section III, Article K. of these Regulations.

  1. Approved Plan - Blue or Black Line Prints of the Approved Subdivision/Land Development Project Plan(s) on a maximum size paper measuring 21 "x 26" (twenty-one inches by twenty-six inches) and drawn to a Scale of 1"=40' (one inch equals forty feet). Said Plan(s) shall be identical in design to the Plan(s) as approved by the Planning Board subsequent to the Public Hearing and Final Approval. Note: An original stamp and signature of the Professional Engineer and/or Registered Land Surveyor must be placed on each and every page of the Subdivision Plan.

    • 1 (one) Print on Mylar
    • 7 (seven) Prints on Heavy Paper

  2. Approved Profile Plan - Blue or Black Line Prints of the Approved Subdivision/Land Development Project Profile Plan(s) on a maximum size paper measuring 21" x 26" (twenty-one inches by twenty-six inches) and drawn to a Scale as follows:

    • Horizontal Scale: 1" = 40' (one inch equals forty feet)
    • Vertical Scale: 1" = 4' (one inch equals four feet) with Cross-Sections every 100' (one hundred feet)

    Said Profile Plan(s) shall be identical in design to the Profile Plan(s) as approved by the Planning Board subsequent to the Public Hearing and Final Approval. Note: An original stamp and signature of the Professional Engineer and/or Registered Land Surveyor must be placed on each and every page of the Subdivision/Land Development Project Plan Profile.

    • 1 (one) Print on Mylar
    • 7 (seven) Prints on Heavy Paper

  3. Streets -Quit-Claim Deed -for each street/rights-of-way within the Subdivision.

    One (1) Original Document plus One (1) Copy of each of the following items, as applicable, shall be submitted at the time of recording in addition to the previously cited items in this Article. Please Note: Said Original Documents will be the Actual Documents to be recorded with the Plan(s) and Profile(s) and as such shall be in the exact format required for recording and contain all original signatures.

  4. Easements -Statement and Conditions of each Easement.
  5. Protective Covenants -Statement of all Protective Covenants and Plat Restrictions.

  6. Dedicated Land –Quit Claim Deed -for each piece of property to be deeded to the Town of Smithfield or other governmental unit, organization, or the like.

    One (1) Original Document plus One (1) Copy of each of the following items, as applicable, shall be submitted at the time of recording in additional to the previously cited items in this Article. All originals must have original signatures.

  7. Tax Collector's Certificate -Certifying that all taxes due on the land have been paid IN FULL for a period of five (5) years prior to the Recording of the Subdivision Plat and there are no outstanding Municipal Liens on the Property.

  8. As-Built Plans of all Improvements -Submission of an Original and Ten (10) Copies of the As-Built Drawings to the Administrative Officer. These copies shall be forwarded by the Administrative Officer to the following:

    • Two (2) Copies of same to the appropriate Sewer District
    • Two (2) Copies of same to the appropriate Water District
    • Two (2) Copies of same to the Smithfield Fire Department
    • One (1) Copy of same to the Public Works Director
    • One (1) Copy of same to the Municipal Engineer
    • One (1) Copy of same to the Town Surveyor

    Once certification is received from the appropriate authorities, the applicant shall submit four (4) copies of approved as-built plans to the Administrative Officer; copies shall include two (2) paper sepias and two (2) black line mylar sepias for recording. Said plans shall be drawn on the same size sheet and to a Scale identical to that required for Recording purposes as specified elsewhere in this Article. The Developer's Professional Engineer's and Professional Land Surveyor's original stamps and signatures as well as the date shall be on each page of all plans and shall certify that the drawings represent the exact location of all improvements as constructed in the Subdivision/Land Development Project and that all improvements have been constructed in conformance with the Final Plan approved by the Planning Board. Said As-Built Plans shall at a minimum meet the following requirements:

    1. Show all curbs, radius, curb cuts, driveways, and islands.
    2. Show limits of pavement.
    3. Locate all catch basins, storm pipes, rim elevations, inverts, headwalls, flared end sections, and pipe sizes entering and leaving structures.
    4. Locate detention basins (size, length, and width) invert of outlet and inlet structures and elevation on the top and bottom of the basin.
    5. Show all sanitary manholes, sanitary sewers, services, inverts, pipe sizes leaving and entering structures.
    6. Locate all waterlines, gate boxes, curb stops, and services.
    7. Locate all gas lines, valves, curb boxes, and services.
    8. Show all ditches, swales, limits of excavation, and seeding.
    9. Show all easements for utilities, temporary construction easements, construction easements, or any other type of easements.
    10. Show all roadway profile grades every 50' (fifty feet), with elevations at the center line and at the left and right gutter.